We Built It
“One small step for Samera AI.
One giant leap away from associate pay spreadsheets.”
Neil Armstrong didn’t say that. But if he had been calculating associate pay across multiple clinics with spreadsheets, he might have understood the sentiment.
We have just launched the first tool under Samera AI, and it solves a problem every DSO operator and dental accountant knows far too well.
Associate Pay Calculations.
The Hidden Monthly Headache
Every month, DSO’s and Dental Groups export payment allocations from PMS like Dentally, pull lab invoices and card charges from Xero, apply percentage splits, factor in deductions, and reconcile recoverable lab fees.
Along the way, they coordinate with practice managers to confirm which charges belong to which provider, then double check everything because even a small error can lead to a very uncomfortable conversation with an associate.
It works. But it takes time. A lot of it.
When you are managing multiple clinics, dozens of associates, and different deduction rules across providers, the complexity compounds quickly. What looks simple on paper becomes a spreadsheet maze in practice.
And every extra manual step increases the risk of error. This is the first problem we set out to solve with Samera.ai.
From Manual Process to Structured Automation
Here is what that shift actually looks like in practice. The tool replaces a fragmented, spreadsheet driven workflow with a single structured calculation engine.
- Direct PMS Sync
Real time integration with Practice Management Software such as Dentally ensures payment allocations are pulled accurately and consistently.
- Financial System Integration
Lab invoices and provider card charges are synced from systems like Xero without manual exports and reformatting.
- Automated Split Calculations
Associate percentages are applied automatically based on predefined agreements, removing spreadsheet formulas and version control issues.
- Deduction Logic Built In
Card charges and recoverable lab fees are calculated according to configured rules, ensuring consistency across clinics.
- Instant Pay Summaries
A clear, consolidated associate pay summary is generated within minutes, complete with supporting data references.
What used to take hours now takes a fraction of the time, and far less mental bandwidth.
Built for the Way DSOs Actually Operate
Dental groups are not identical, and associate pay structures rarely follow a single template. We designed this tool with that operational reality in mind.
- Customisable Deduction Rules
Card fee treatment, lab recovery logic, and other deductions can be configured to match each group’s internal policy.
- Provider Level Variations
Different split structures for dentists, hygienists, or specialists can be applied without manual overrides.
- Multi Clinic Compatibility
Works across single site practices and multi-location DSOs without changing the core framework.
- Scalable Architecture
As groups grow, add providers, or adjust commercial terms, the calculation logic adapts without rebuilding the system.
By simply adjusting deduction rules and configuration settings, the same engine can be applied across the DSO spectrum. That universality is what makes this release especially powerful.
Giving DSO Teams Their Time Back
Instead of wrestling with spreadsheets and chasing screenshots, DSO’s can review a consolidated pay summary that already includes the relevant supporting data from Dentally and Xero. Their role shifts from calculator to reviewer.
We have tested the tool in-house on our own clinics with our own accounting teams to ensure it performs under real operational pressure. The impact has been clear. Meaningful time savings, far less manual cross-checking, and greater confidence in the numbers because the rules are applied consistently every single time.
The time saving has been considerable.
Because in growing DSOs, finance teams should not be spending their best hours on repetitive calculations.
They should be analysing margins, identifying trends, and protecting profitability.
Automating associate pay frees up that capacity.
The First Step Under Samera AI
This is just the first release under Samera AI.
It does not yet include advanced predictive or machine learning capabilities.
It solves a very specific operational bottleneck. But it does so in a way that lays the groundwork for what comes next.
Clean, structured, rule-based automation is the foundation for intelligent finance systems.
We are proud of this one because it removes friction from a process that has quietly drained time and energy for years.
What’s more, this is just the beginning as we’re building towards better traceability, so every number can be tracked back to its source in seconds.
While the first release solves the calculation, the next ones will strengthen the confidence behind it and offer DSO’s the opportunity to understand their business performance and grow EBITDA.
