Automate associate pay. Eliminate spreadsheet risk. Scale with confidence.

Samera AI pulls production data from your PMS, applies your pay rules automatically, reconciles deductions, and posts journals to your accounting system. Every month. Every associate. Every time.

The Problem in Detail

Why spreadsheets are costing you more than you think

Every month, dental groups across the UK spend between 4 and 20 hours manually calculating associate pay. The process involves exporting data from practice management systems, cross-referencing lab invoices, applying card fee deductions, and reconciling everything into a spreadsheet that nobody else can understand.

The real cost is not the time. It is the errors, the disputes, the retention risk, and the inability to scale without adding headcount to your finance team.

Feature Deep Dive

1. Automatic Data Ingestion

Connect your Dentally account and Samera AI pulls chair time, gross fees, UDA data, and treatment codes automatically. No CSVs. No copy-paste. No version control nightmares.

2. Configurable Pay Rules Engine

Every associate is different. Set percentage splits, tiered rates, minimum guarantees, and custom adjustments per clinician. Change them any time. The system recalculates instantly.

3. Deduction Automation

Card processing fees, lab invoice recoveries, material charges, and any other deduction you apply – configured once, applied consistently across every practice in your group.

4. One-Click Approval & Pay Slips

Review the auto-calculated figures each month. Approve with a single click. Generate detailed pay slips that associates can access directly. No more chasing PDFs.

5. Xero Journal Posting

Approved pay figures post directly to Xero as journals. Your management accounts are always up to date without manual entry.

6. Full Audit Trail

Every calculation is logged. Every figure is traceable. When an associate asks why their pay changed, you have the answer in seconds, not days.

Who This Is For

• Practice owners running 1 to 5 sites with self-employed associates.
• DSO finance directors managing pay across 10+ clinics.
• Practice managers drowning in month-end spreadsheet work.
• Accountants advising dental clients on associate pay processes.